Privacy Policy

www.movingdots.com and www.fleet-movingdots.com privacy statement

This privacy statement concerns the complete website of Movingdots GmbH and the fleet portal page.

Privacy information

This privacy statement provides you with information on how we process personal data and explains your rights. We are aware of just how important the processing of personal data is to you as a data subject and observe all relevant legal requirements accordingly. The protection of your privacy is of the utmost importance to us. We process your personal data in compliance with the General Data Protection Regulation and national data protection regulations.

Name and contact details of the controller and its representative

Movingdots GmbH
Lloydstraße 4-6
28217 Bremen, Germany
Telephone: +49 (0)421 596 499-0

Email: mail@movingdots.com
Website: www.movingdots.com

Managing directors with authorisation to represent: Donato Genovese, András Kelemen

Data protection officer contact details: mail@movingdots.com


Definitions

This privacy statement uses the terms used in the General Data Protection Regulation (GDPR).

"Personal data" is any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

"Processing" is any operation or set of operations which is performed on personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

"Filing system" is any structured set of personal data which is accessible according to specific criteria, whether centralised, decentralised or dispersed on a functional or geographical basis.

"Restriction of processing" is the marking of stored personal data with the aim of limiting its processing in the future.

"Controller" is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

"Processor" is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

"Recipient" is a natural or legal person, public authority, agency or another body, to which the personal data is disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of such data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

"Third party" is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

"Consent" of the data subject means any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.


Processing operations

We collect and process the following personal data about you:

  • Contact and address details, if you have provided us with your contact details
  • Online identifiers (eg your IP address, browser type and browser version, operating system used, referrer URL, IP address, file name, access status, amount of data transferred, date and time of server request)

Purposes of processing 

We process your data for the following purposes:

  • To provide you with our online content
  • To respond to your contact request
  • For invitations to events and webinars
  • For advertising purposes
  • To send out our email newsletter, if you have signed up for it
  • For quality assurance and
  • For our statistics.

Legal basis for data processing

Your data is processed based on the following legal bases:

  • Your consent in accordance with Article 6 (1)(a) GDPR
  • For the performance of a contract with you in accordance with Article 6 (1)(b) GDPR
  • For compliance with legal obligations in accordance with Article 6 (1)(c) GDPR or
  • For the purposes of a legitimate interest in accordance with Article 6 (1)(f) GDPR.

Legitimate interests

If we process your personal data on the basis of legitimate interests as defined by Article 6 (1)(f) GDPR, these are:

  • Improvement of our content
  • Protection against misuse and
  • Management of our statistics.

Data sources

We receive data from you (including about the devices you use). If we do not collect personal data directly from you, we will also inform you of the source of the personal data and, if necessary, whether this is obtained from publicly accessible sources.

Recipients or categories of recipients of personal data

When processing your data, we work with the following service providers which have access to your data:

  • Providers of web analytics tools 
  • Web hosting providers
  • Service providers for card services.

Data is transferred to third countries outside the European Union. This is carried out on the basis of contractual regulations provided for by law, which are intended to ensure adequate protection of your data and which you can consult on request.

Storage duration

We only store your personal data for as long as it is required to achieve the processing purpose or if storage is subject to a legal retention period. We store your data:

  • If you have consented to processing, until you withdraw your consent and no longer
  • If we require this data for the performance of a contract, for as long as the contractual relationship with you exists or legal retention periods remain in force and no longer
  • If we use this data on the basis of a legitimate interest, for as long as your interest in deletion or anonymisation does not outweigh the latter and no longer.

Your rights

You have the right – in some cases under certain conditions – to:

  • Request information about the processing of your data free of charge, and receive a copy of your personal data. You may request information including about the purposes of processing, the categories of personal data processed, the recipients of the data (if transmission takes place), the storage duration or the criteria for determining this duration.
  • Rectify your data. If your personal data is incomplete, you have the right, in due consideration of the purposes of processing, to complete the data.
  • Have your data erased or blocked. Reasons for the existence of an erasure/blocking claim may include revocation of the consent on which processing is based, the data subject lodging an objection to processing, personal data having been processed unlawfully.
  • Have data processing restricted.
  • Object to the processing of your data.
  • Withdraw your consent to the processing of your data in future.
  • Complain to the competent supervisory authority about unauthorised data processing.

Requirement or obligation to provide data

Unless explicitly stated when data is collected, the provision of data is not required or mandatory. Such an obligation may arise from statutory provisions or contractual regulations.

Further information on privacy

Contact form/customer support

The contact form on our website is an easy way to get in touch with us quickly. Some fields are marked as mandatory in order to facilitate contact. By filling in these fields and selecting "Send", you agree that your data will be sent to us via email together with your message. The data is not stored on the web server.

As part of our customer support service, you have the option to contact us via our website. In doing so, you voluntarily provide your contact details to us. Your personal data transmitted to us is stored automatically, whereby processing serves only the purpose of handling the request you have submitted to us. It will not be passed on to third parties.

Email newsletter

When you subscribe to our newsletter, we use the data required to do this or provided by you separately to send you our email newsletter on a regular basis. You can unsubscribe from the newsletter at any time, either by sending a message using the contact method described above or by using the unsubscribe link provided in the newsletter.

Data back-up

We have taken extensive technical and organisational measures to protect your data against potential risks, such as unauthorised access, inspection, alteration or dissemination, and against loss, destruction or misuse.

In order to protect your personal data from unauthorised access by third parties during transmission, we may secure data transfers by means of SSL encryption. This is a standardised encryption method for online services, especially for the internet.

Log files

Every time you access our web pages, usage data is transmitted by the respective internet browser and stored in server log files. The data sets stored in this process contain the following data: domain from which the user accesses the website, date and time of access, IP address of accessing computer, web page(s) visited by the user within the scope of the online content, amount of data transferred, browser type and version, operating system used, name of the internet service provider, notification whether access was successful. These log file data sets are analysed anonymously in order to improve our content and make it more user-friendly, to locate and rectify errors and to manage the utilisation of servers. The IP address will be deleted from all systems used in connection with the operation of these web pages within seven days. We can then no longer establish a connection with an individual person based on the remaining data.

Cookies

This website uses cookies. A cookie is a text file with an identification number, which is transmitted to the user's computer and stored there together with other requested data during use of the website. The file is kept there for later access and is used to authenticate the user. Since cookies are simple files and not executable programs, they do not pose a threat to the computer. With the exception of essential cookies, we generally only store cookies with your consent on the basis of Article 6 (1)(a) GDPR, which you can revoke at any time.

If you have disabled cookies in your internet browser, some features of the website may not be available or may be limited. We may work with advertising partners to help us make our website more interesting for you. For this purpose, cookies from partner companies are also stored on your hard drive (third-party cookies) when you visit our website. If we are working with advertising partners as described above, you will be informed individually and separately about the use of such cookies and the amount of information collected in each case, as set out in the following paragraphs.

We use the following types of cookies:

First-party cookies: First-party cookies are transmitted from the platform you are currently visiting.

Essential cookies: These cookies are required to allow you to navigate through the platform and use its functions, such as access to secure areas of the platform. Without these, certain services cannot be provided, such as displaying customised content for your computer or device.

Performance cookies: These cookies collect information about how visitors use the platform, such as which pages are accessed most frequently and whether they receive error messages from websites. However, these cookies do not collect information about the visitor's identity. All information collected by these cookies is summarised and therefore anonymous. They are used only to optimise the platform.

Functionality cookies: These cookies allow the platform to store decisions you have made (eg language settings and your region) and provide you with improved, more personalised features. They can also be used to save your settings with regard to text size, font and other customisable elements of the website. In addition, they can be used to provide the services you want, such as viewing a video or commenting within a blog. The information collected by these cookies can be anonymised. Your browsing activities cannot be tracked on other platforms.

Webflow

This site is hosted via Webflow's Content Delivery Network (CDN). It is a service provided by Webflow, Inc., 398 11th Street, 2nd Floor, San Francisco, CA 94103, USA ("WebFlow").

The Webflow CDN supplies duplicates of data from a website via various Webflow servers worldwide. This results in faster website loading times, more reliable performance, protection against brute force attacks and increased protection against data loss.

Most of the website elements and the website source code are obtained via the Webflow CDN when the page is accessed. When you access the page, your IP address is anonymised and transferred to Webflow's servers in other EU countries; it is stored on those servers for 24 hours. The data is stored in an anonymised format for 24 hours in order to protect against brute force attacks. No tracking will be carried out and the data will not be processed further.

The Webflow CDN is used in the interests of improving website reliability, increasing protection against data loss, ensuring protection against brute force attacks and delivering faster loading times for this website. This constitutes a legitimate interest within the meaning of Article 6(1)(f) GDPR. 6 Abs. 1 lit. f DSGVO dar.

Webflow Inc., based in the USA, has EU-US Privacy Shield certification, which guarantees compliance with the degree of data protection in force in the EU.

You can view the latest Webflow privacy policy at: https://webflow.com/legal/eu-privacy-policy  

Usercentrics

On this website we use the Usercentrics Consent Management Platform (CMP) as a consent management tool within the framework of analytics activities. This service is provided by Usercentrics GmbH, Sendlinger Strasse 7, 80331 Munich, Germany.

The Usercentrics Consent Management Platform collects log file and consent data using JavaScript. JavaScript makes it possible to inform users about their consent for certain tags on our website and to obtain, manage and document said consent.

We process the following data:

(1) Consent data (anonymised log book data (consent ID, service ID, controller ID), consent status, time stamp)
(2) Device information (including shortened IP addresses, device information, time stamp)
(3) User data (including email, ID, browser information, settings ID, changelog)

The consent ID (contains the data detailed above) and the consent status with time stamp are stored in the local memory of your browser and also on the cloud servers that are in use. Further processing will only take place if you make a request for access or if you withdraw your consent. In such cases, the corresponding information will be provided in a compact data format in an easy-to-read text form for the purpose of data exchange (JSON file).

No user information is stored in connection with the statistics for use of granted or refused consent. Only the frequency and locations of the clicks are saved.

The purpose of the data processing is to analyse, manage and verify the consents granted so that we can fulfil our duty to deliver GDPR-compliant consent management.

The specific processing purposes of the personal data are:

(1) Obtaining and providing the consents
(2) Verifying which device you used to provide the consent, and when
(3) Ensuring access to settings and documenting changes

The legal basis for management of your consent to process your personal data is Article 6(1)(c) and (f) GDPR. 6 Abs. 1 lit. c und f DSGVO. Our legitimate interest lies in the legally compliant documentation and verifiability of consent, the application of marketing measures based on the consent granted and the optimisation of the approval ratings.

The data is always deleted as soon as it is no longer needed. The cookie used has a duration of 60 days. Data concerning withdrawn consent will be retained for a period of three years. The retention obligation is based in part on our accountability pursuant to Article 5(2) GDPR and in part on the limitation period pursuant to Section 195 German Civil Code. The obligation begins at the end of the year in which the consent is granted or withdrawn and ends three years later.

You can view the latest Usercentrics privacy policy at: https://usercentrics.com/privacy-policy/  

The feature can be enabled and disabled by ticking the box in the privacy settings.

Google Analytics

If you have given your consent (Article 6(1)(a) GDPR), Google Analytics will be used on this website. Google Analytics is a web analytics service provided by Google Ireland Limited, Gordon House, 4 Barrow Street, Dublin, Ireland ("Google"). This service allows us to analyse use of our websites through the use of cookies. For this purpose, the information generated by the cookie, such as your anonymised IP address, is transmitted on our behalf to a Google server in the USA, where it is stored and analysed. On this website, Google Analytics has been extended with the code "gat._anonymizeIp();" to ensure the anonymised collection of IP addresses. Google Inc. generally shortens your IP address within the European Union or in other contracting states of the European Economic Area (EEA) in order to anonymise your IP address. Only in exceptional cases will your IP address be transmitted to a Google server in the USA and anonymised there. Your IP address transmitted during this process will not be merged with other data held by Google. Data transfer to the USA is based on the standard data protection clauses of the European Commission pursuant to Article 46(2)(c) GDPR. 46 Abs. 2 lit. c DSGVO.

The Google Analytics advertising feature uses remarketing and performance reports based on demographic characteristics and interests. The purpose of these operations is to use information on user behaviour to better align advertising measures with the interests of the respective users. Within the scope of remarketing, personalised advertising material can be placed on other websites based on the user's browsing behaviour on this website. In this case, the advertising material may contain products that the user has previously looked at on the website. If you have given your consent for your Google web and app browsing history to be linked to your Google account and information from your Google account to be used to personalise adverts, Google will use this data for cross-device remarketing.

The data collected will be stored in Google Analytics for a maximum of 14 months by default. Data that has reached the end of its retention period is automatically deleted once a month. You can view further information about storage duration here: https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage.

You may withdraw your consent at any time with future effect. You may choose from any of the following options to do so:

Click on the cookie settings tool at the bottom left of the screen.

Most browsers accept cookies automatically. Alternatively, you can prevent the use of cookies by adjusting your browser settings; if you do this, however, you may not be able to use some features of the website. You will have to adjust the settings for each browser you use separately.
You can also prevent Google Inc. from collecting and processing this data by downloading and installing the browser ad-on available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en

For more information about Google's terms of service and privacy policies, please visit https://marketingplatform.google.com/about/analytics/terms/gb/ or https://policies.google.com/?hl=gb.  

Google reCAPTCHA

On this website we use the reCAPTCHA feature of Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland ("Google"). This function is mainly used to distinguish whether an entry is made by a natural person or abusively by machine and automated processing. The service includes the sending of the IP address and, if applicable, other data required by Google for the reCAPTCHA service to Google and is carried out in accordance with Article 6 (1)(f) GDPR on the basis of our legitimate interest in establishing individual responsibility on the Internet and avoiding abuse and spam. In the course of using Google reCAPTCHA, personal data may also be transferred to the servers of Google LLC. in the USA.

In the event that personal data is transferred to Google LLC. based in the USA, Google LLC. has certified itself for the US-European data protection agreement "Privacy Shield", which guarantees compliance with the data protection level applicable in the EU. You can find a current certificate
at https://www.privacyshield.gov/list  

For more information on Google reCAPTCHA and the Google privacy policy, please
visit https://www.google.com/intl/en/policies/privacy/ 

Social Plugins from ShareThis

On this website we use social plugins ("plugins") of the social network ShareThis, which is operated by ShareThis, Inc., 4005 Miranda Avenue Suite 100, Palo Alto, CA 94304-1227 USA ("ShareThis"). The plugins are indicated by buttons with the logos of social media platforms. An overview of the ShareThis plugins can be found  
at http://www.sharethis.com/get-sharing-tools/  

If you access a page of our website that contains such a plugin, your browser establishes a direct connection to the ShareThis servers. The content of the plugin is transmitted by ShareThis directly to your browser and integrated into the page. Through the integration, ShareThis receives the information that your browser has accessed the corresponding page of our website and stores a cookie on your end device to identify your browser. This information (including your IP address) is transmitted by your browser directly to a ShareThis server in the USA and stored there. In the event of the transfer of personal data to the USA, the data transfer is based on the standard data protection clauses of the European Commission pursuant to Article 46(2)(c) GDPR. 46 Abs. 2 lit. c DSGVO.  

ShareThis uses the data to create pseudonymised user profiles, which serve as a basis for personalised and interest-related advertising to visitors of internet pages with ShareThis plug-ins. The legal basis for the use of the plugins is Article 6(1)(a) GDPR. 6 Abs. 1 lit. a DSGVO.  The purpose and scope of data collection and the further processing and use of the data by ShareThis can be found in the ShareThis data protection information. You will find this at http://www.sharethis.com/privacy/  

The data collected by ShareThis will be stored by default for no longer than the statutory retention period.

You may withdraw your consent at any time with future effect. You may choose from any of the following options to do so:

Click on the cookie settings tool at the bottom left of the screen.

Most browsers accept cookies automatically. Alternatively, you can prevent the use of cookies by adjusting your browser settings; if you do this, however, you may not be able to use some features of the website. You will have to adjust the settings for each browser you use separately.

Applicants

Our privacy statement for applicants can be found at https://www.www.movingdots.com/privacy-policy-for-applicants


Status of this privacy statement

October 2020

We reserve the right to amend this privacy statement at any time with future effect.